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METROPOLITAN TULSA TRANSIT AUTHORITY
 SPECIAL BOARD of TRUSTEES MEETING
To Be Held Tuesday, December 6th, 2011
R.O. Laird Board Room, 12:00 p.m.
510 South Rockford Avenue
Tulsa, Oklahoma

AGENDA

 Unless otherwise noted, the Board of Trustees may discuss, review and/or possibly take action on any of the items listed on this agenda.

I. CALL TO ORDER
II.   APPROVAL OF THE AUGUST 30, 2011 MEETING MINUTES

III. PUBLIC COMMENTS
The Board of Trustees will accept comments on items not on this agenda.  The Board will not take action on any public comments presented at this time.  Each speaker will be provided 3 minutes to voice comment.

IV. CONSENT CALENDAR
The following are consent items, which may be acted upon by the board in a single motion.  If any member of the Board wishes to discuss consent calendar item, that item will be pulled for further discussion and potential action.

A.   JARC Grant Matching Funds Commitment
Recommendation:  Authorize the Board Chairman and/or the General Manager to sign a Matching Funds Commitment form in order that Tulsa Transit’s application for Job Access Reverse Commute (JARC) funds may be accepted by the Indian Nations Council of Governments (INCOG).

B.  Federal Funding Authorization
Recommendation:  Authorize the Board Chairman and the General Manager to sign the Federal Transit Administration Authorizing Resolution.

C.   2012 Holiday Schedule
 Recommendation:  Approve the 2012 Holiday Calendar.

V.     BUSINESS AND REPORTS

A.   FY12 Financial Report through October 2011 – Scott Bosen
 Recommendation:  Review and approve the FY12 financial report through October 2011.

B.  Purchase Three 35’ CNG Fixed Route Buses – Bettie McGraw/Bill Cartwright
 Recommendation: Authorize the General Manager to execute a fixed price contract option, not to exceed $1,250,000, with Gillig LLC for the purchase of three 35 foot CNG buses, and negotiate final terms and conditions.

C.  Purchase Card Authorization – Scott Bosen
   Recommendation: Authorize the general manager to enter into an agreement with JP Morgan Chase Bank to provide Tulsa Transit Purchase Card Implementation and Related Services, and to negotiate final terms and conditions.  

D.  Donation of Two Lift Program Vehicles – Bettie McGraw/Debbie Ruggles
Recommendation: Authorize the General Manager to enter into an agreement with Parks Motors of Augusta, Kansas to purchase two MV-1 Lift Vehicles at a total price of $106,204 and to negotiate final terms and conditions. 
   
E. Board Chairman Report – Joe Fallin
 Recommendation:  Approve the proposed language revision to the board agenda public comment item.

F. Presentation on Tulsa Transit Complaints Process – Debbie Ruggles
 Recommendation:  No action required.

VI.     TRUSTEES AND GENERAL MANAGER COMMENTS          Members of the Board of Trustees and the General Manager will have an               opportunity to comment on Tulsa Transit, its services and/or other issues related       to Tulsa Transit. Action will not be taken by the Board of Trustees on these       comments.

VII.    NEW BUSINESS
Pursuant to the Oklahoma Open Meetings Act, new business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda. Title 25 O.S. sec. 311(A)(9).

VIII.   ADJOURN

The next regularly scheduled meeting of the
Tulsa Transit Board of Trustees will be held on
 Tuesday January 31, 2012 at 12:00 PM